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Accounts Payable Coordinator in King of Prussia, PA at QualTek

Date Posted: 1/30/2018

Job Snapshot

Job Description

The AP Coordinator will perform the essential tasks of processing payable invoices and maintaining vendor files. This position will ensure the accurate, reliable, and timely coding, batching, and entry of vendor invoices into Oracle. 

Primary Responsibilities:

  • Obtains proper approval and posts invoices; Matches invoices to proper supporting documents
  • Answers vendor inquiries
  • Analyzes vendor accounts, as required, and reconciles to statements as received
  • Create and maintain vendor records
  • Prepares weekly check run by assembling check batches for Accounting Management review and approval
  • Review vendor invoices and employee expense reports for proper approvals and allowable expenses enforcing internal delegation of authority policy
  • Submit the detail for specific invoices and assist with the creation of the journal entry with the billing detail
  • Research, reconcile, and pay approved QualTek legal bills; coordinate research with General counsel as needed
  • Prints all accounts payable reports and documents and maintains all accounts payable files
  • Assists in monthly closings; reconcile the accounts payable and close it
  • Allocate billing to appropriate PC via file manipulation
  • Create QualTek, and other Company, check requests as required and maintain appropriate confidentiality
  • Manage and process annual 1099’s at year end
  • Other duties as required

Job Requirements

Education:

  • Associate's degree (A. A.) or equivalent from two-year college or technical school; or experience and/or training; or equivalent combination of education and experience.

Experience:

  • 2 - 5 years of experience in a high volume accounts payable setting
  • Basic knowledge of accounting principles and practices, general ledger and accounts payable/receivable systems, and chart of accounts
  • Ability to process a high volume of invoices
  • Accounts payable experience for multiple companies simultaneously
  • Sub-contractor accounts payable experience is a plus
  • Ability to coordinate with accounting regarding Journal Entries

Technical Skills:

  • Solid Microsoft Office skills (Word, Excel, PowerPoint)
  • Proven ability to creating, analyze and read reports
  • Experience utilizing a broad based data entry system
  • Use of Quickbooks, oracle and/or Maxwell is preferred, but not required.
  • Excellent verbal, written and  data entry skills

 Soft Skills:

  • Highly organized and detail orientated
  • Ability to multi-task and work in a fast paced environment
  • Excellent interpersonal and customer service skills
  • Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity

 Physical Requirements:

  • Must be able to pass pre-employment screening that includes background and drug testing
  • Individuals must have a valid driver’s license and driving record meeting the company policy conditions
  • Sitting at a desk for 6-8 hours a day
  • Working on a computer for 6-8 hours a day

EOE