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Payroll Manager in King of Prussia, PA at QualTek

Date Posted: 6/7/2018

Job Snapshot

Job Description


To manage the activities of the payroll department in carrying out responsibility for payroll preparation/processing and related responsibilities such as tax reporting, payroll systems maintenance, reporting, and support of other departments and the field.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to 500+ employees consistent with federal and state wage and hour laws
• Ensure the processing of new hires, temporary workers, transfers, promotions and
terminations is accurate and timely
• Personally process weekly paychecks for Executive staff
• Supervise payroll staff, including payroll supervisor and payroll specialists
• Compliance Reporting for the various State and Federal governments (Monthly, Bi-annually, Annually)
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts
• Audits (Quarterly and Annual); Audit W-4s, payroll balance sheets, YTD earnings, etc.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
• Preparation and oversight of the preparation of a variety of payroll-related documents (adjustments for overpayments, payroll registers, stop payments/direct deposit reversals, W-2 audits and controls, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit support
• Research of discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and compliance with policy/procedures prior to processing
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
• Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
• Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing

Supervisory Responsibilities

Manages staff in the Payroll Department. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training

Job Requirements


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must possess considerable knowledge of principles and practices of personnel administration
• Working knowledge of HRIS and report writing systems and their functionalities
• Working experience of payroll tax at the federal, state and local levels
• 5-7 years experience managing a multi-state payroll department, including staff
• Ability to calculate checks either manually or through payroll software (ADP Systems)
• Ability to transmit, process, check and accept bi-weekly payroll
• Ability to work with mathematical concepts such as probability and statistical inference
• Excellent organizational and interpersonal skills
• Proficient at MS Office (especially Excel)
• Extensive knowledge of ADP
• Must be a team player
• Must be highly organized
• Prior system conversion experience, a plus

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience.