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Project Administrator in Toronto at NX UTILITIES

Date Posted: 9/12/2018

Job Snapshot

Job Description

The Project Administrator provides administrative support to their local office and acts as the primary point of contact to Corporate HR, Payroll and Finance. This role will be required to administrator onsite payroll and human resources functions, invoicing, and financial analysis.  

Primary Responsibilities:

  • Maintain positive relationships with Corporate and local staff
  • Assist local Project Management Team with office management needs
  • Coordinate with Corporate Human Resources staff to serve as an extension of HR in the field
  • Responsible for the entry of pre-employment drug testing for potential candidates
  • Gather and complete all new hire, PAN, CAN, benefit and termination paperwork
  • Responsible for the organization and compilation of the data that comprises the weekly Management Report (MR)
  • Collect and submit accurate, non-exempt employee timesheets to Payroll for processing
  • Maintain rate sheets for employees and schedule As for subcontractors
  • Oversee invoicing related to revenue creation from dailies
  • Generate subcontractor invoices
  • Special projects as required to improve process efficiency and performance
  • Perform various administrative duties (faxing/scanning/copying/filing)
  • Other duties as assigned

Job Requirements


  • Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as business administration, finance, human resources, or administrative assistance, plus 4 years related experience and/or training. Or equivalent combination of education and experience. Bilingual (English/Spanish) preferred, but not required.


  • Strong business and finance administration knowledge, including basic accounting skills with a high degree of accuracy
  • Bilingual (English/Spanish) preferred, but not required         

Technical Skills:

  • Computer and Microsoft Office proficiency
  • Microsoft Excel proficiency required

Soft Skills:

  • Excellent interpersonal and customer service skills
  • Highly organized and detail orientated
  • Ability to multi-task in a fast paced environment and achieve deadlines under pressure
  • Ability to maintain the confidentiality of information and professional boundaries
  • Ability to think analytically and apply sound judgment, solve problems, and make effective decisions                                                         

Physical Requirements:

  • Must be able to pass pre-employment screening that includes background and drug testing
  • Individuals must have a valid driver’s license and driving record meeting the company policy conditions
  • Working on a computer for 6-8 hours a day
  • Sitting at a desk for 6-8 hours a day